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Help Information - Table of Contents

Registration and Profile

Directs you through creating a password, auto log-in, receiving e-mails regarding ProGayJobs, receiving ProGayCommunity (the ProGayJobs newsletter), accepting or declining product and sponsor communication and specifying HTML or other formats in e-mails.

Resumes (For Jobseekers)

How to Post Your Resume
Help with the specific items on your resume, such as Title, Employment Type, Location, Education, Salary Range, Industry and your Resume details. As well as explanations of how to save, store, preview, and post your resume.

How to Manage Your Resume
Help on working with your resume on ProGayJobs' system, including finding matches, creating multiple versions of your resume, and viewing summary information.

Positions (For Employers)

How to Post a Position
Help with the specific items related to your position, such as Employment Type, Location, Education, Salary Range, Industry, your position details, as well as how to save, store, preview, and post your position.

How to Manage Your Position
Help with information about your number of available positions, expiration dates, and other summary information. Help on finding matches with job seekers. Also general help on how to create, edit, view, delete, and copy your position data.

Search

Help with how to use Key Word Search effectively to find the results you're looking for.

MatchMakerSM

Jobseekers
Walks you through fine-tuning your position matches. Details on keyword searches, e-mail notification of matches and tips on getting the most from your MatchMakerSM.

Employers
Walks you through fine-tuning your candidate matches. Details on keyword searches, e-mail notification of matches and tips on getting the most from your MatchMakerSM.



My Registration / My Profile table of contents

E-Mail Address

Please supply a valid e-mail address to manage your account. This address will be your log-in name on subsequent visits to the site. Please note: all ProGayJobs correspondence will be conducted using this e-mail address and will be seen in the from section of your online mail account as ProGayJobs.

Create Password

To access your account, create a password between 6 and 8 characters using letters and/or numbers. Remember, your password is case sensitive.

Auto Log-in

By selecting ˜Yes˜, ProGayJobs will set a cookie on your computer which saves your login name and password, thus enabling you to login automatically on subsequent visits to the site. Your login information is saved on this computer only.

Receive E-Mails Regarding ProGayJobs

By selecting ˜Yes,˜ you authorize ProGayJobs to send you, from time to time, information on new site features, important news regarding employment issues, and/or special promotions.

Receive ProGayJobs.Community Newsletter

Select ˜Yes˜ to receive ProGayJobs.community: a monthly newsletter featuring a collection of pertinent articles with information on employment, Domestic Partner Benefits, Diversity in the workplace, and important issues affecting the Gay and Lesbian Community.

Receive Product And Sponsor Information

Select ˜Yes˜ to receive product information, promotions, and other materials from ProGayJobs´ business partners and advertisers.

HTML Accepted In E-Mails

Many e-mail applications accept mail which contains HTML (Hypertext Markup Language); check under properties or options on your particular e-mail program to be sure. If you are uncertain, please select ˜No˜.



Resumes - How to Post table of contents

Title for Your Resume

Title your resume. This title will appear in Employer search results and should be short but descriptive, i.e. NYC Account Manager, or SystemsAdminSF. Use this title to keep track of multiple Resumes, e.g. CPABoston, CPAPhilly, and etc. if you are seeking employment in several cities or if you have resumes targeted to different positions or industries.

Employment Type

HIRE:
A person who is hired by another person or business for a wage or fixed payment in exchange for personal services and who does not provide the services as part of an independent business; any individual employed by an employer whether exempt or non-exempt. Exempt Employees - Workers not entitled to overtime, generally workers in executive, administrative or professional positions. Non-Exempt Employees - Workers who are entitled to overtime pay after working more than forty hours in a five day work week.

CONTRACTOR:
A person or business who performs services for another person under an express or implied agreement and who is not subject to the otherís control, or right to control, the manner and means of performing the services; not as an employee. One who engages an independent contractor is not liable to others for the acts or omissions of the independent contractor. Contractors are usually not eligible for any kind of benefits, including insurance, pensions, paid holidays, etc.

PART-TIME:
An employee who is employed for an average of fewer than 32 hours per week or who will be/has been employed for fewer than 6 months of any given 12 month period.

Location

Select the city or cities you are seeking employment in; block up to five (5) cities by using ˜Control˜ + click on a PC and ˜Alt˜ + click on a MAC. Keep in mind that some companies offer relocation packages but many do not.

Education

Select the highest level of education you have completed. If you are attempting to change careers or industries, you might want to exclude higher degrees which might make you appear over-qualified.

Avoid selecting ˜Not Applicable˜ unless your education does not match one of the options in the list, or unless the education you have received is truly irrelevant to your desired position. Selecting this option will not affect MatchMaker™ search results.

Salary Range

You may block up to five (5) salary ranges by using ˜Control˜ + click on a PC and ˜Alt˜ + click on a MAC.

Select ˜Negotiable˜ in addition to your desired salary range if you desire, or by itself if you are seeking a contract position. Selecting this option will not affect search results, but it will show up in your resume for employers to view.

Select ˜Commission˜ or ˜Base + Commission˜ as applicable in addition to your desired range if you are seeking a commissioned position. If you select these options, we recommend that any specified salary ranges reflect the total compensation desired.

Industry

You may block up to five (5) industries by using ˜Control˜ + click on a PC and ˜Alt˜ + click on a MAC if you have industry-specific experience. Leave blank if your skill set is non-industry specific or for the greatest number of results in a MatchMaker® search.

My Resume

Enter your detailed resume information here. Keep in mind that special formatting you may have used in many desktop applications will often not appear on our system the same way it does on your computer. If you have a resume with this kind of formatting, for best results you should create a simple format for your resume (in plain text with bullets) and then paste it into the document. To cut and paste, use the following steps:

  1. Go into the program you use for editing (e.g. Microsoft Word )
  2. Find and Open your resume file
  3. Highlight the text of your resume you´d like to paste into your ProGayJobs resume file.
  4. Hold the ˜Ctrl˜ key down while simultaneously pressing the ˜C˜ key.
  5. Go back to the ProGayJobs My Resume window, place your cursor in the My Resume section, and hold the ˜Ctrl˜ key down while simultaneously pressing the ˜V˜ key. You will see the highlighted text from your editing program appear in the My Resume section.

Preview

Use this button to see what your resume will look like once you have saved it to the database. We strongly encourage you to use this feature as many times as you need until you are certain your resume appears exactly as you want it. This will reduce the likelihood that mistakes are seen by prospective employers.

Save & Store

Use this button to save the resume to our database and access it at a later date. Stored resumes are only viewable by you until they are Posted. Your resume will not be matched to open positions, and it will not expire while it is stored. If you have already posted a resume, make changes later, and then click this button, the resume will be de-activated from the system and will not be viewable by employers.

Save & Post

Use this button to post your resume to our system. Take care to ensure your resume is complete, accurate, and error-free before you post it. Make liberal use of the Preview button to check the formatting, and proofread it at least once before you post. Use the Save & Store button to store your resume for later review if you don´t have time to do everything in one session. Once you post your resume, it will be viewable by employers and may be matched to open positions.



Resumes - How to Manage table of contents

Resume Summary Information

On this page you will find summary information for each of the resumes you have entered to date.

Posted: This field indicates the date your resume was last modified and posted to the database. If your resume shows a ˜Not Posted˜ value in this field, it means your resume has been saved to the database, but has not been posted, and is not available for viewing by other users.

# of Hits: This field indicates the number of times your resume has been viewed by an employer on our system.

Expiration Date: ProGayJobs policy is to expire resumes six (6) months after they have been posted to the system, as it is highly unlikely an individual´s information is still accurate after this time. To keep your resume from expiring, you only need to make a single change to your resume document and post it once more. You will set the Posted Date refresh to the current date, and the Expiration Date will reset.

Working With Your Resume

The information below will help you understand how to perform various activities related to your resumes.

View Your Resume: Click on the Title of the resume to view the resume information.

Edit Your Resume: Use the ˜Edit˜ link to go directly into a screen where you can edit your resume.

Delete Your Resume: If you wish to remove your resume from the system entirely, use the ˜Delete˜ link to remove it.

Create a New Resume: You have two options:

  1. Start a new resume from scratch - click the ˜New Resume˜ button at the bottom of the page, which will bring you to a blank resume detail page. Enter your information, using the Help information as necessary. Click ˜Save & Store˜ to save the resume to our database without posting it, although you will still be able to view, edit, or delete it later. Click ˜Save & Post˜ to save the resume to our database and post it for general viewing by employers.
  2. Use an existing resume as a template - click the ˜Copy˜ link below the resume title you want to use as your template. You will jump to a resume detail page, with all the same data as the old resume. Simply change the Resume Title appropriately as well as any other pertinent information, and Store or Post your position when you´re ready.

Post Your Resume: If you have not posted a resume, and wish to post it now, you must Edit the resume and then click the ˜Save & Post˜ button at the bottom of the page.

De-activate Your Resume: If you would like to keep your resume in our database, but restrict it from being viewed by other users, simply Edit the resume, and click the ˜Save & Store˜ button at the bottom of the page. When you return to the My Resumes screen, you will see your resume status change from having a date in the Posted field to ˜Not Posted˜.

Find Matches for Your Resume: Our system automatically creates a MatchMakerSM for your resume that is generated using the data you provided on your resume edit screen. Click the MatchMaker link below the resume you want to work with to view your MatchMaker´s criteria, add additional keywords as applicable, and view your matches.



Positions - How to Post table of contents

Title for Your Position

This title will appear in Job Seeker search results and should be short but descriptive, i.e. NYC Account Manager, or SystemsAdminSF.

Use this title to keep track of multiple Positions, e.g. SalesBoston, SalesPhilly, and etc. if you are seeking candidates in several cities or if you have positions in different departments of your organization which must be tracked differently.

Employment Type

HIRE:
A person who is hired by another person or business for a wage or fixed payment in exchange for personal services and who does not provide the services as part of an independent business; Any individual employed by an employer whether exempt or non-exempt.

  • Exempt Employees - Workers not entitled to overtime, generally workers in executive, administrative or professional positions.
  • Non-Exempt Employees - Workers who are entitled to overtime pay after working more than forty hours in a five day work week.

CONTRACTOR:
A person or business who performs services for another person under an express or implied agreement and who is not subject to the other´s control, or right to control, the manner and means of performing the services; not as an employee. One who engages an independent contractor is not liable to others for the acts or omissions of the independent contractor.

PART-TIME:
An employee who is employed for an average of fewer than 32 hours per week or who will be/has been employed for fewer than 6 months of any given 12 month period.

Location

Select the city in which employment is being offered. If your position is a traveling sales or a regional position you may select up to five (5) cities by using ˜Control˜ + click on a PC and ˜Alt˜ + click on a MAC.

Education

Select the minimum level of education necessary to fulfill the requirements of the position. If your position requires a B.A. OR an A.A. with experience equivalent to a B.A. then you might want to select Not Applicable to return the greatest number of results.

Salary Range

You may block up to five (5) salary ranges by using ˜Control˜ + click on a PC and ˜Alt˜ + click on a MAC.

Select ˜Negotiable˜ in addition to your position´s target salary range if you desire, or by itself if you are posting a contract position. Selecting this option will not affect search results, but it will show up in your position record for job seekers to view.

Select ˜Commission˜ or ˜Base + Commission˜ as applicable in addition to your target salary range if you are posting a commissioned position. If you select these options, we recommend that any specified salary ranges reflect the total compensation offered.

Industry

Select the industry for which you are hiring if the job is industry-specific. Select up to five (5) industries (by using ˜Control˜ + click on a PC and ˜Alt˜ + click on a MAC) if you will consider potential candidates with experience in similar industries. Leave blank if the position does not require industry-specific skills.

My Position

Enter your detailed position information here. Keep in mind that special formatting you may have used in many desktop applications will often not appear on our system the same way it does on your computer. If you have a position with this kind of formatting, for best results you should create a simple format for your position (in plain text with bullets) and then paste it into the document. To cut and paste, use the following steps:

  1. Go into the program you use for editing (e.g. Microsoft Word)
  2. Find and Open your position file
  3. Highlight the text of your position you'd like to paste into your ProGayJobs position record.
  4. Hold the ˜Ctrl˜ key down while simultaneously pressing the ˜C˜ key.
  5. Go back to the ProGayJobs My Position window, place your cursor in the My Position section, and hold the ˜Ctrl˜ key down while simultaneously pressing the ˜V˜ key. You will see the highlighted text from your editing program appear in the My Position section.
Preview

Use this button to see what your position will look like once you have saved it to the database. We strongly encourage you to use this feature as many times as you need until you are certain your position appears exactly as you want it.

Save & Store

Use this button to save the position to our database and access it at a later date. Stored positions are only viewable by you until they are Posted. Your position will not be matched to posted resumes, and it will not expire while it is stored. Likewise, your account balance will not be affected until you decide to post your position.

Save & Post

Use this button to post your position to our system for the first time. Take care to ensure your position is complete, accurate, and error-free before you post it. We recommend you make liberal use of the Preview button to check the formatting, and proofread it at least once before you post. Use the Save & Store button to store your position for later review if you don´t have time to do everything in one session. Once you post your position, it will be viewable by job seekers and may be matched to posted resumes.

Save & Repost

If you have already posted a position, make changes later on, and then click this button, the position will be posted to the system once more with the changes you have made. Reposting your position will not require that you purchase any additional positions, and will not affect your account. Reposting does not change the time period of your resume. All positions are maintained on our system for forty-five (45) calendar days from the initial posting date unless removed by the customer.



Positions - How to Manage table of contents

Position Summary Information

On this page you will find summary information for each of the positions you have entered to date.

Position Postings Available: This field indicates the number of positions your company has purchased from ProGayJobs, but has not used yet. You may use these positions any time up to one (1) year from the initial date of purchase. If you need to purchase more, simply click the ˜New Position˜ button when your total is ˜0˜ and you will automatically be taken to our commerce system.

Posted: This field indicates the date your position was last modified and posted to the database. If your position shows a ˜Not Posted˜ value in this field, it means your position has been saved to the database, but has not been posted, and is not available for viewing by job seekers.

# of Hits: This field indicates the number of times your position has been viewed by a job seeker on our system.

Expiration Date: ProGayJobs policy is to expire positions forty-five (45) days after they have been initially posted to the system. You may edit any of your position's data fields as often as you like prior to the expiration date. If you wish to keep a position current after it has expired, you will need to create a new position and transfer the data using the ˜Copy˜ feature described below.

Working With Your Position

The information below will help you understand how to perform various activities related to your positions.

View Your Position: Click on the Title of the position to view the position information.

Edit Your Position: Use the ˜Edit˜ link to go directly into a screen where you can edit your position.

Delete Your Position: If you wish to remove your position from the system entirely, use the ˜Delete˜ link to remove it.

Create a New Position: You have two options:

  1. Start a new position from scratch - click the ˜New Position˜ button at the bottom of the page, which (if you have positions available) will bring you to a blank position detail page. Enter your information, using the Help information as necessary. Click ˜Save & Store˜ to save the position to our database without posting it, although you will still be able to view, edit, or delete it later. Click ˜Save & Post˜ to save the position to our database and post it for general viewing by job seekers.
  2. Use an existing position as a template - click the ˜Copy˜ link below the position title you want to use as your template. You will jump to a position detail page, with all the same data as the old position. Simply change the Position Title appropriately as well as any other pertinent information, and Store or Post your position when you´re ready.

Post Your Position: If you have not posted a position, and wish to post it now, you must Edit the position and then click the ˜Save & Post˜ button at the bottom of the page.

Find Matches for Your Position: Our system automatically creates a MatchMakerSM for your position that is generated using the data you provided on your position edit screen. Click the MatchMaker link below the position you want to work with to view your MatchMaker´s criteria, add additional keywords as applicable, and view your matches.



Search table of contents

Key Word Search

The Key Word Search function searches resumes/positions for specific words, e.g. a search using ˜Executive Assistant˜ with the ˜Any of the Words˜ option selected will return results for every resume/position that includes the word Executive as well as every resume/position that included the word Assistant - this might return a resume/position for a Chief Executive Officer or an Assistant Vice President. However, by using ˜Executive Assistant˜ with the "All of the Words" option selected you will only receive results that include both words, such as an Executive Assistant!



JobSeeker MatchMakerSM table of contents

Email Notification

We offer an instant MatchMakerSM email service to our job seeker users free of charge. If you would like to receive emails instantly when a position that matches your criteria is posted to the website, click one or both of the two checkboxes for email options. If you check the ˜Email me when new positions match˜ box, emails will be sent to the email address that matches your user ID. Alternatively, you may want to have emails sent to another email address for your convenience. If so, check the ˜Send matches to these email addresses˜ box, and enter one or more email addresses in the text box provided. If you enter more than one, be sure to separate them with a ˜ ; ˜.

Getting the Most from Your MatchMakerSM

Your MatchMakerSM is automatically generated using the data you provided on your resume. If you are not getting as many results as you´d like, consider either revising your resume to be more inclusive, particularly in the Location, Salary Range, and Industry fields. You may also want to simply do an Advanced Search, which allows you to enter only those search criteria you want to use to find a position. Remember that the fewer criteria you use, the more positions will be returned in your results.



Employer MatchMakerSM table of contents

Using the drop-down menu below the Key Word Search Box refines your Key Word choices by narrowing the results. Select ˜Any of these Words˜, ˜All of These Words,˜ or ˜Exact Phrase˜ to specify the results as described above.

Email Notification

We offer an instant MatchMakerSM email service to our employer users free of charge. If you would like to receive emails instantly when a resume that matches your criteria is posted to the website, click one or both of the two checkboxes for email options. If you check the ˜Email me when new positions match˜ box, emails will be sent to the email address that matches your user ID. Alternatively, you may want to have emails sent to another email address for your convenience. If so, check the ˜Send matches to these email addresses˜ box, and enter one or more email addresses in the text box provided. If you enter more than one, be sure to separate them with a ˜ ; ˜.

Getting the Most from Your MatchMakerSM

Your MatchMakerSM is automatically generated using the data you provided on your position. If you are not getting as many results as you´d like, consider either revising your position to be more inclusive, particularly in the Location, Salary Range, and Industry fields. You may also want to simply do an Advanced Search, which allows you to enter only those search criteria you want to use to find a resume. Remember that the fewer criteria you use, the more resumes will be returned in your results.



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